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Our tips for keeping on top of Grey Fleet Management

If your employees drive their own cars for work, whether purchased through an employee ownership scheme, leased through personal contract hire, or privately owned, this ‘grey fleet’ still gives rise to various obligations. Here we bring together some key facts that you need to know, and top tips – things to do - for managing grey fleet.

Grey Fleet Management – need to know
•H&S requirements mean that whether company drivers use work provided vehicles or their own private ones, employer obligations and responsibility for keeping employees and the public safe are the same.
•In the worst case scenario, where a company driver has injured or killed someone driving on business, the employer will have to prove that it fulfilled these obligations – something that can be tough if you’re not on top of your grey fleet management.
•As an employer, you need to keep track of the status of your grey fleet, ensuring that vehicles meet legal road requirements, including up to date MOT and road tax. You also need to ensure that grey fleet vehicles are properly insured for business use, and that your drivers hold valid driving licences.
•Being found negligent or prosecuted for corporate manslaughter are both possibilities for businesses that do not properly manage their grey fleet.
•Studies show that most people consider themselves to be ‘better than average’ drivers, so taking steps to regulate grey fleet may be seen as unpopular and interfering by your employees

Grey Fleet Management – need to do
•Know and understand your responsibilities – statistics suggest that 1 in 5 fleet managers are either not fully aware of the rules relating to grey fleet, or know nothing about them.
•Take time to assess the risks and establish appropriate controls – you may find this helpful
•Once you have established the controls you need for your business, and implemented them, keep them under regular review, reminding employees of what needs to be done, and how this is an ongoing obligation.
•Make sure your work place culture isn’t at odds with the policies you have in place to ensure safe driving amongst your company drivers.
•Make sure that the person responsible for grey fleet has influence across your business to get the message across to everyone who drives for business, not just those in company owned or leased vehicles.

Here at My Big Green Fleet we don’t just offer great deals on vehicle leasing across South Wales, including Newport, Cardiff, Swansea, Bridgend and on to Bristol, we can also help with your fleet management responsibilities. Why not give us a call and see how we can help 0845 163 41 41

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Posted on 1st December 2015 at 9:07 AM

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